Rules and Information
Artists in the Artist Alley are expected to abide by the guidelines below, as well as all rules of Anime Festival Orlando, and the Rosen Plaza. We want everyone to have fun, enjoy art, and be safe.
Artist Accountability
PLEASE BE AWARE ARTIST ALLEY IS IN AN ALWAYS OPEN PUBLIC SPACE
The Foyer of the Rosen Plaza is open to the public 24/7. You are responsible at the end of the day to remove any valuable materials.
Set-Up
- Thursday, 3:00 - 8PM & Friday 8AM -12 PM
We ask that you be ready to conduct business by Friday at noon.
Check-In will take place in the Artist Alley Foyer and goes until 8PM on Thursday.
Please have a valid form of ID to pick up your badge(s). Advanced notice is required in order to pick up badges for another artist. You must check in by NOON on Friday or your table is forfeited to the waitlist.
Times
Set Up
- Thursday
- 3:00 pm - 8:00 pm
- Friday
- 8:00 am -12:00 pm
Show Hours
- Friday
- 12:00 pm - No Later Than 2:00 am
- Saturday
- 10:00 am - No Later Than 2:00 am
- Sunday
- 11:00 am - 5:00 pm
Closing Time is up to you on Friday and Saturday. Generally people close up around 8PM. You may remain open as long as you wish, but no later than 2:00 am.
Artist Alley is in a Public Area. Do not leave anything valuable at your booth. I recommend using something to cover your table up when you are closed. AFO is not responsible for anything happening to your booth during off show hours. Please use this information to make responsible choices.
On Sunday, we ask that you be prepared to finalize your sales by 5:00 PM.
Please do not leave your space early. Please be in attendance during the convention hours.
Be kind and clean up your booth space when closing.
- NO AI IS ALLOWED. ARTIST ALLEY IS FOR ARTISTS ONLY.
Booths
You are allowed to apply for a maximum of one (1) table.
- Half-Tables (3ft) are $150 and includes (1) badge & chair.
You may apply for a 3ft spot and we encourage you to apply with a friend to share a table. Every artist/studio must apply separately.
- Standard (6ft) tables are $250 and include two (2) badges.
Table sizes are approximately 6 feet wide by 2 feet deep and 2 feet 5 inches tall. These dimensions are subject to change. Two (2) chairs are provided with each table.
The artist is not permitted to resell their space, in whole or part, to a second party. The artist may not give away their tablespace to another artist.
General Policies
Please be mindful of your neighbors. Interference with another table space, chairs, or displays is not allowed, and may subject you to charges, loss of your registered table space, or other action.
No tape, staples, glue, any adhesives, gum, bodily fluids, or tacks on the walls, columns, floor, or ceiling. The use of any display which could cause harm to the venue space is prohibited.
While in the Artist Alley all convention, venue, local, state, and federal rules, policies, and laws apply.
All artists must show a government-issued, photo ID to check in at the Alley.
The artist makes a formal agreement to showcase in AFO Artist Alley upon receipt of payment. It is understood by AFO that, if you are under the age of 18, you have received consent from your parent(s) or legal guardian(s) to participate in the AFO Artist Alley.
Conduct
Substance Use
Smoking or use of alcohol or drugs while in the Artist Alley will not be tolerated.
Behavior, Noise, Photography
Professionalism is a must. Harassment is not tolerated at AFO.
If anyone is disrupting you, please seek assistance from the Artist Coordinator or an AFO Staff member at any time.
Loud music, videos, etc. will not be tolerated in the Alley. Staff reserves the right to ask that the volume of any loud music or noise be lowered. Further noise violations can result in the artist being removed from the Artist Alley.
Photography and video recording are permitted within The Alley, provided that the person being recorded has given permission. Similarly, pictures or videos of art are allowed only with permission of the artist.
Refunds & No Shows
- Tables are non refundable, and not transferable.
- If an artist fails to check in by noon on Friday, they will be considered a No-Show.
- No-Show table(s) will be offered for sale to our waitlist.
If circumstances arise where you cannot attend the convention or attend your table for the entirety of the convention, you must email us before the Monday before the start of the convention. Dire emergencies will be considered on a case-by-case basis.
- Personal Property/Merchandise & Displays
- You are responsible for securing your own personal property and merchandise. Anime Festival Orlando, Inc., AFO Staff, and the Hotel are not responsible for any lost, stolen, or damaged items, merchandise, etc.
- Any structure brought to display artwork must be of sound construction and may not extend more than 8 feet above the table. All displays must reside within the confines of your area, and may not impede access behind the table or any main access ways of the space.
Artwork and Sales
AFO Artist Alley is intended to be a place to showcase your talent, and for the sale of your artwork.
- What is Considered Fan Art?
Typically defined as artwork that is based on a character, costume, item, or story that was created by someone other than the artist.
The artist bears all responsibility and risk for their items brought for sale at AFO. If any confusion arises with respect to trademarks or copyrighted work, the artist may be asked to remove it from display and sale at the discretion of the AFO.
Examples of acceptable works for sale:
- Original two-dimensional art featuring characters of the artist’s original design
- Artwork you have created, that is reproduced onto different materials
- Commissioned and hand-drawn works
- Hand-made items to include jewelry, sculpture, plush toys/dolls, cups, etc.
- Self-Published Manga / Graphic Novel(s)
- Items limited to buttons, bookmarks, stickers, charms, etc.
- Fan art that clearly does not violate rights of any license holders
- Examples of items prohibited for sale in the Alley:
- Items not owned by the registered artist
- Items typically sold in the Dealers’ Room
- Any work with copyrighted materials or trademarks, including traces, etc.
- Products that can be bought at a store either in Japan or the US
- T-shirt presses, soldering irons, fixatives, epoxies, etc.
- Majority selling clothing and accessories including but not limited to t-shirts, hats, bags, costumes, etc.
- Food, snacks or beverages
- Bootleg or Pirated products to include unauthorized productions of video or manga as well as self-printed copies of artwork to which the artist does not have rights.
- Weapons, real or cosplay props – Props that are a replication of a copyrighted and/or licensed nature.
Adult MaterialAdult Content is NOT permitted in Artist Alley but we have an
18+ Showcase in the Vendor's Room that you can apply for! Adult Content is anything that would not legally be permissible to display to minors. Identifying Adult Content will be part of the Portfolio Review process and is at the sole discretion of the AFO.
If you are wondering if your work will be considered as Adult Content, please ask the Artist Coordinator. Work depicting any extreme violence or murder, etc. will also be subject to review.
The artist is responsible for verifying the age of their viewers, by Photo I.D., before they are allowed to view or purchase works containing Adult Content.
Giveaways
Raffles, auctions, or other types of giveaway are not permitted.
Application Process
To be considered for the AFO Artist Alley, we ask that you complete the Artist Application. Due to the high volume of inquiries, we cannot guarantee an immediate response. The application process is electronic; therefore AFO is not responsible for technical issues that may cause your application to not be received. Please DO NOT submit multiple applications, you may edit it before approvals go out.
All fields must be completed and a link to your portfolio must be included in order for your application to be reviewed. If a field does not apply to you please indicate with “N/A”. Any missing information/broken links will cause your application to be rejected. All applications will be reviewed in the order received.
If your portfolio is approved, you will be contacted with instructions to reserve your table. Tables will be reserved based on when your full payment is received. Partial Payments will not be accepted to reserve a table.
- NO REFUNDS OR TRANSFERS ALLOWED
Portfolio Review
The artist must provide an example of the table display that they will be using in the Artist Alley. If the artist is setting up a new display, or has not displayed in an Artist Alley before, a photo or drawing of the proposed display will suffice.
One Final Note…
Hello applicants, my name is Laurie & I am your Artist Alley Coordinator. I am an artist myself that works for this con to give us all the best experience possible. Thank you so much for applying. The Directors & I look at every application and make the tough choices of who we want to represent our show. We wish we could have every applicant, but we still have limited space to work with. That being said, we can't wait to see you in June for our 23rd show!
Laurie Colin
Artist Alley Coordinator
www.animefestivalorlando.com
artist@animefestivalorlando.com
TL;DR
- Apps Close January 15th
- Results Live March 15th
- Be aware Artist Alley is in a Public Space
- No proxy selling- artist must be in attendance
- No AI
- Half-Tables are back (3ft) $150
- Standard Tables (6ft) $250
- No Table Sharing (Apply for half with friend!)
- No Adult Content - Apply for 18+ Showcase
- Please remain at your booth during show hours/don't pack up early
- Set Up Thursday, 3:00 - 8PM & Friday 8AM -12 PM
- Check in by 12PM Friday or your table is given to the Waitlist
- Show Hours Fri 12-8PM* Sat 10-8PM* Sun 11-5PM
- *You may stay open as long as you want up until 2AM
- Be Kind
